X-Studio | Portfolio - Platform for managing training offers for a training center.

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PME

12 months

Aktéap

Aktéap est un centre de formation régional qui fédère plus de 80 établissements dans la région Auvergne-Rhône-Alpes. Il propose des formations en apprentissage et en formation continue dans divers domaines tels que l'agriculture, le commerce, la santé et le social. Depuis sa création en 1989, Aktéap a formé plus de 20 000 personnes, avec un taux de réussite de 90 % et une insertion professionnelle de 80 %.

Web & Mobile Development

Conception and web design

Problem

Aktéap must identify and centralize the inventory of training courses offered by all of its partner institutions (UFA). These courses, which are regularly updated, require validation by internal committees before being included in the catalog. In case of refusal, institutions must receive specific feedback in order to submit a new corrected version.

Until now, management has relied on multiple spreadsheet files, leading to consistency issues, complex monitoring, and a considerable loss of time. This fragmentation also complicated the management of specific cases, such as the stopping of a training course or its division into sub-courses from one year to the next.

To simplify this process, we worked on several areas:

Involve establishments directly by giving them control over the creation, modification and removal of their offers.
Facilitate the validation of changes by Aktéap teams and ensure clear follow-up of decisions.
Establish a robust synchronization with Oféli, the regional platform for identifying training offers.

In addition, we were also asked to:

Rethinking the Aktéap website.
Create a public directory of training courses, with filters and advanced search, while respecting accessibility and ergonomics standards.

Since the Aktéap team is not specialized in IT development, we made sure to provide intuitive and easily transferable tools, with an emphasis on training and getting started.

Solution

To meet the challenges of centralizing, updating and distributing training courses, we have developed a web platform aimed at standardizing data collection, automating the validation of change requests and synchronizing automatically with Oféli.

The project was structured in several stages:

Analysis and design : creation of wireflows, models and definition of the data model.
Back office development : implementation of secure authentication, a smooth onboarding process and an administration area allowing UFAs to manage their training courses, and for Aktéap to supervise and validate changes.
Automating updates : creation of a system for validating changes before synchronization with Oféli via FTP, with management of conversion errors in XML.
Redesign of the website and the public directory : implementation of a standardized catalog of courses, accessible to students and optimized for research and advanced filters.

The development was based on a modern and efficient stack: Next.js, TypeScript, React, Supabase, Prisma, Tailwind CSS and Shadcn.

We initially considered a no-code approach to reduce costs, but the complexity of business rules led us to opt for fullstack development, guaranteeing better scalability and optimized management of specific cases.

The project was carried out in close collaboration with the Aktéap team, via email exchanges and videoconferences on Teams, taking into account the high seasonality of their activity.